If you are truly interested in getting a concrete job, you perform nearly everything possible to form a good first impression. Of course, some discrepancies related to your gained competencies and the company’s expectations may appear during this selection process. Still, history knows plenty of cases when even underqualified candidates sometimes got their chances of presenting themselves. Of course, a lot of aspects here are determined by your target company. But, you should do everything possible to gain extra chances of success.
If there are so many points worthy to speak about, range priorities. Here are basic tips on what to emphasize in a supplementary letter we suggest keep in mind while drafting. Our helpful guide will be of great use with that.
This may sound obvious but be enthusiastic about writing and the overall job-hunting process. This aspect is frequently underestimated. Still, it has the same importance as the right skills, experiences, and any competencies you have. Why so?
If a person is qualified, it is good to cooperate with such. But, if a person is enthusiastic and proactive about overcoming challenges, it is twice pleasant to deal with such. Positive emotions and frequencies also matter. Still, nobody will tell you about that in the vacancy posting directly. So, form the right attitude towards the overall job-hunting process and your supplementary letter drafting. Be enthusiastic and proactive. This will surely create a great impact on your style of drafting.
Here we have a couple of tips. When drafting a supplementary letter, think from your reader’s perspective. Think and narrate about things valuable for future reviewers about positive outcomes they may get.
Clearly define the request and your offer. See those aspects that can be fulfilled by you easily. If there are certain areas where you lack competencies, think about the way you can fulfill that or suggest sufficient or even better alternatives. This will signify my eagerness to join this company. And also, this will signify your proactiveness and eagerness to study. Any specialist who comes for a new place should grasp the specifics of a new job and study. If you express that from the initial statement added to your background, this can appear like a good sign for a hiring manager/recruiter.
Be maximally specific in your supplementary letter to the information requested by a reviewer. At this point, we suggest you form a clear view about certain details you are requested to provide. First of all, you should scrutinize the vacancy description. All desired competencies are indicated there. Read its content carefully and list such competencies. Also, review web resources related to your target company.
What philosophy does this company have? What is one’s mission, values, expectations? Paying attention to these matters will facilitate your final decision, whether you are really interested in applying exactly this job opening. If you are interested indeed, here are the main things to address in this text.
First, draw the reader’s attention to your background. Describe that background that aligns with the company’s request. Be brief about that. And if you lacked background but have managed to fulfill it by attending seminars, for instance, also briefly state about that.
The greatest portion of your writing space should be devoted to your experience that is relevant to this job opening. If you have certain accomplishments, surely, indicate about such. This will facilitate you a lot. Are there any specific figures related to your good performance? Indicate them also. If this is more reasonable, you may mix writing about your relevant experience along with writing about skills gained during the process of gaining such experience. Or you may write about skills relevant to this job opening in the next separate section. Choose a more logical approach for your concrete case. Also, don’t forget to make your letter coherent with the resume you submit.
Also, you should structure your supplementary letter well. Keep in mind that the space of your letter is not as unlimited as your reviewer’s time. So, create the exact structure. You can apply a classical approach here and devote the content of your letter to its introduction, the main body, and conclusion.
All points you want to communicate should be prioritized from more to less important. But, first, you need to start your letter well.
Start with the details related to your target company and reviewer. Indicate here the full name of your contact person, one’s position, company that hires, and its address. Later, indicate the date of submitting your letter. Depending on the format in which you submit your supplementary letter, the place of the next section may vary. We speak about a section with your full name and contact details. For a printed version, place it after the date. For an email, indicate this information after the signature.
An appropriate salutation will be exactly after this text. It depends on the context and the exact information about the future reviewer. Certain strategies we suggest you are here:
Indicate the reviewer’s first and last name:
If there is no name in the vacancy posting, we suggest searching well. This will signify dedication and a proactive attitude towards the job-hunting process.
Indicate Mr./Ms. additionally to the reviewer’s name also:
This approach is acceptable. Still, you may skip that. We emphasize you should compulsorily do this only in one case – if you are not confident about the person’s gender.
Indicate a position only
It is possible when a company doesn’t want to disclose the details of its employees or HRs/recruiters want to save themselves from the enormous number of contacts. In this case, just indicate a position only:
The introduction of your supplementary letter should comprise a good hook. Try to grab your reviewer’s attention by indicating certain distinct achievements you have or by telling briefly about the most precious competencies. And later pass smoothly to the next paragraph of your cover letter.
The main section of your supplementary letter should be maximally specific to the expectations of a target company. Emphasize here your relevant background, competencies, and skills. If you have good results of performance, surely comprise such in the most appropriate places for that. We mean that if you have achievements gained during a certain employment period, indicate info about such things closer to the overview of a specific experience.
In the final section of a letter, craft a short summary of all competencies you can propose to this company from the perspective that you are the right candidate. To craft a really short conclusion, think about these lines as nearly the only things your future reviewer can remember. Later express gratitude and appreciation for this consideration.
The last one should be closing phrases along with your full name. Here are approximate closing phrases to include:
This may sound obvious but always double-check that. You should follow all communication requirements. This way, your target company may look for attentive candidates who can follow instructions. If a candidate fails to comply with such at the stage of the job-hunting process, he/she can likely behave the same way later. It is even very pitiful to be rejected when you have all the required competencies but fail to fulfill formal requirements. Usually, such requirements exist for highly selective processes.
There is no exhaustive list of points to comprise in a cover letter. Still, think about those things that can make you distinct. If you have certain exceptional achievements that are not very much related to your target job opening, indicate such also. They may signify your precious skills or winning attitude, or similar also important things. Only keep your story short, professional, and this may be rewarding to you.
When you craft your supplementary letter for any job opening, avoid telling nearly almost directly that you are the right candidate for this job opening. Instead, form a view that you are exactly the right or even perfect candidate for that. This is reachable by making your offer, and the company’s request coincides.
Emphasize keywords of your target vacancy opening. There are certain things your future employer expects to see. Address these points maximally. Identifying correct keywords will help you to speak in a person’s language.
Your cover letter should always be case-specific. Always review your vacancy posting carefully and address all things appropriately. For your convenience and effectiveness of writing, we suggest you shortlist all these points and keywords. Also, shortlist your competencies and see how they align with the requested.
Regardless of the vacancy posting content, the most valuable things worthy to speak about in this letter are: your background, competencies, skills, achievements, and exceptional features. Structure content well by splitting it into the introduction, main body, and conclusion.
In its introduction, grab your reader’s attention. In the main part of your text, move from more to less important points that align with the vacancy posting. In the final part of your text, place strong statements to emphasize that you are the right candidate for this job opening.
Also, keep in mind that you should write professionally in any case. But, we also suggest you be enthusiastic and proactive about your writing and the overall job-hunting process. This is likely the most reward-promising attitude that will surely impact the tone of your writing. And make you exceptional. That is the exact result you should reach.